h1. FemCare Vienna Meeting Meeting 2025-03-18, 17:00

Location: Online
Updated information in the course of the meeting is %{color:green}in color% and/or marked with an ✅. Every participant is welcome to add and adapt.
This is the agenda and protocol of OpenAtlas specific topics from the meeting.

h2. Participants

* *OpenAtlas*
** Alexander Watzinger
** Bernhard Koschiček-Krombholz
* *FemCare Vienna*
** Eva Riedlsperger
** Felix Kaufmann

h2. Topics

This meeting is about importing existing structured data to the OpenAtlas instance of the "FemCare Vienna":https://discover-femcarevienna.openatlas.eu/ project.
We have written scripts to import the data but we should take a look together to verify the results and resolve last issues.

h3. Sisters of the Hospital of the Elisabethians (Eva)

* #2486: Import sisters records ✅
* Current import ok? ✅
* Case study sisters ok? ✅
* It would be good to create references to (different) sources. %{color:green}-> It is sufficient to use the one we already created%

h3. Patient records (Felix)

* #2472: Import patient records ✅
* Current import ok? ✅
* Case study patient ok? ✅
* How to deal with duplicates, e.g. persons or similar spelled diagnoses
  %{color:green}-> It will be easier to (re)organize diagnoses and person duplicates in the backend.%
* Do we want to enter origin (Herkunft) as places and link them as residence or birth place?
  %{color:green}-> We will add them as places for birth place where available. Like the diagnoses they can be adapted later in the backend, e.g. adding GeoNames ids and coordinates.%
* What should we do with partial records, e.g. row 1606 to 1609
  %{color:green}These are duplicates and we will skip them%
* %{color:green}There are 2 numbering system for patients, one has to be added as a column in the excel list (how do we name this reference system?)%
* %{color:green}If an acceptance date (alternatively an end date) and an age was provided, we will create a day of birth time span for the year +/- 1 year.
  E.g. acceptance date was 1745-11-21, patient was 40 years old so day of birth span would be 1704-01-01 to 1706-12-31%

h3. How to proceed

* For the purpose of this meeting we will import the data shortly before to take a look at it
* After the meeting we will remove the imports, adapt the scripts with new feedback and import the data again
* Once the ok from Eva and Felix is given the data can than be worked on in OpenAtlas itself

h3. %{color:green}Concluding%

* %{color:green}Sisters data are working good as is so we will import them again after cleaning the database%
* %{color:green}We need some adaptions for the patient records, e.g. add places, add numbering system of Felix ... So we will adapt the data and import script and take a look at it again, once finished.%