h1. OpenAtlas to ARCHE meeting 2025-07-22, 12:00

Location: ACDH, Bäckerstraße 13, meeting room 3D
Updated information in the course of the meeting is %{color:green}in color% and/or marked with an ✅. Every participant is welcome to add and adapt.

Topics are about archiving concluded projects that used "OpenAtlas":https://openatlas.eu for data acquisition and structuring, in the long term archiving system "ARCHE":https://arche.acdh.oeaw.ac.at/

h2. Participants

*ARCHE*
* Martina Trognitz
* Mateusz Żółtak
* Seta Štuhec

*OpenAtlas*
* Alexander Watzinger
* Bernhard Koschiček-Krombholz
* Nina Richards

h3. Topics

This is the follow-up meeting of the last [[Meeting_2025-06-03|one]]

* Issues 
** [[Meeting 2025-07-22#Metadata-information-for-files|Metadata]]
** [[Meeting 2025-07-22#Issues|Issues]]
* Administrative (Who will handle this stuff in the future?) 
** Who is responsible for filling out the metadata like topCollection, PI, curator, etc. (#2568)
  %{color:green}-> Responsibility of project leads, checked by ARCHE team%
** Talk about Datenübergabevertrag
** Communicates issues (e.g. License not correct, wrong extension etc.) to project team
  %{color:green}-> Direct communication between project members and ARCHE team but with OpenAtlas team in the loop to join if needed%
** [[Meeting 2025-07-22#bITEM|Meet with bITEM team?]]
  %{color:green}-> Yes, a poll for possible dates in September will be created%

h4. Metadata information for files

From the issue: #2466 
* hasMetadataCreator: The project team will provide a list of metadata creators, which will be used for all metadata %{color:green}->can be removed from our side%
* hasDescription: we include the description, which is stored in OpenAtlas. Should also information about the linked entities like places and persons etc. be included? %{color:green}->If no external reference system is available, then put it in the description. Otherwise, create a named entity linked to that reference system%

h4. Issues

* "/tmp/venus/jpeg";"234710.jpg";"ERROR";"MIME/extension mismatch";"Extension: jpg, MIME type: image/tiff": Image has a wrong extension 
* Persons / Organisations for license holder, creator etc. are problematic. There will be a solution by OpenAtlas. %{color:green}->#2570% 
** <https://id.acdh.oeaw.ac.at/Nikola_Brodtmann_Viola_Winkler> a acdh:Person ;
     acdh:hasTitle "Nikola Brodtmann, Viola Winkler"@und .
** <https://id.acdh.oeaw.ac.at/Wolfgang_Woessner/Ursula_Hübner> a acdh:Person ;
  acdh:hasTitle "Wolfgang Woessner/Ursula Hübner"@und .
** <https://id.acdh.oeaw.ac.at/Weber_et_al._2022> a acdh:Person ;
    acdh:hasTitle "Weber et al. 2022"@und .
** <https://id.acdh.oeaw.ac.at/WStLA_Fotos_des_Presse-_und_Informationsdienstes_FA1:_48213> a acdh:Person ;
 acdh:hasTitle " WStLA, Fotos des Presse- und Informationsdienstes, FA1: 48213 "@und .
**  acdh:hasTitle " Wolfgang WoessnerMartina Pruzina-Golser"@und .
* [[Meeting_2025-06-03|Last meeting]], "acdh:hasOwner" was entitled to be mandatory, but in https://arche.acdh.oeaw.ac.at/browser/api/rootTable/en it is not mandatory.
  %{color:green}-> It was confirmed that owner isn't mandatory anymore%
** acdh:hasLicensor = OpenAtlas License Holder %{color:green}-> acdh:hasRightsHolder is the same as acdh:hasLicensor%
** acdh:hasRightsHolder = OpenAtlas Creator %{color:green}-> acdh:hasCreator = OpenAtlas Creator%
* Using Unicode characters in https://id.acdh.oeaw.ac.at/ named entity identifiers (e.g. https://id.acdh.oeaw.ac.at/Сергей_Марцынюк). Technically it's perfectly fine, but historically we transliterated to plain ASCII.
* acdh:hasLicense URIs not matching our "licenses vocabulary":https://vocabs.acdh.oeaw.ac.at/arche_licenses/en/ -> Should it link to the vocabulary or is it just the naming? Or both?
  %{color:green}-> no change needed, original links will work too (but have to be conform to be recognized by ARCHE)%
* lack of license-related properties for some resources (as expected) %{color:green}-> issues has to be corrected by bITEM team%
* lack of a top collection and collections metadata (as expected) %{color:green}-> will be added manually%
* %{color:green}if there is a reference, add the reference as named entity of class acdh:Publication and link it to media file with acdh:isSourceOf%

h4. bITEM

When and who from ARCHE joins the meeting with bITEM team to discuss the following:

* Going over file checker issues
** PDF/A violations
** duplicated files
* license holder/creator issue
* license issues
* filling out top collection fields

%{color:green}-> Bernhard will create a Termino for September%

h3. %{color:green}Action points%

* %{color:green}Create an option for managers to see problematic entries (#2580), so they can resolve these on their own (even without involvement of ARCHE or OpenAtlas team)%
* %{color:green}Add references as acdh:Publication%
* %{color:green}Enrich the description of files%
* %{color:green}Create poll for meeting with bITEM in September%
* %{color:green}Adapt the file structure%
* %{color:green}Expand creator, license holder fields in OpenAtlas (#2570)%