OpenAtlas to ARCHE meeting 2025-07-22, 12:00¶

Location: ACDH, Bäckerstraße 13, meeting room 3D
Updated information in the course of the meeting is in color and/or marked with an ✅. Every participant is welcome to add and adapt.

Topics are about archiving concluded projects that used OpenAtlas for data acquisition and structuring, in the long term archiving system ARCHE

Participants¶

ARCHE

• Martina Trognitz
• Mateusz Żółtak
• Seta Štuhec

OpenAtlas

• Alexander Watzinger
• Bernhard Koschiček-Krombholz
• Nina Richards

Topics¶

This is the follow-up meeting of the last one

• Issues
  • Metadata
  • Issues
• Administrative (Who will handle this stuff in the future?)
  • Who is responsible for filling out the metadata like topCollection, PI, curator, etc. (#2568)
    -> Responsibility of project leads, checked by ARCHE team
  • Talk about Datenübergabevertrag
  • Communicates issues (e.g. License not correct, wrong extension etc.) to project team
    -> Direct communication between project members and ARCHE team but with OpenAtlas team in the loop to join if needed
  • Meet with bITEM team?
    -> Yes, a poll for possible dates in September will be created

Metadata information for files¶

From the issue: #2466

• hasMetadataCreator: The project team will provide a list of metadata creators, which will be used for all metadata ->can be removed from our side
• hasDescription: we include the description, which is stored in OpenAtlas. Should also information about the linked entities like places and persons etc. be included? ->If no external reference system is available, then put it in the description. Otherwise, create a named entity linked to that reference system

Issues¶

• "/tmp/venus/jpeg";"234710.jpg";"ERROR";"MIME/extension mismatch";"Extension: jpg, MIME type: image/tiff": Image has a wrong extension
• Persons / Organisations for license holder, creator etc. are problematic. There will be a solution by OpenAtlas. ->#2570
  • <https://id.acdh.oeaw.ac.at/Nikola_Brodtmann_Viola_Winkler> a acdh:Person ;
    acdh:hasTitle "Nikola Brodtmann, Viola Winkler"@und .
  • <https://id.acdh.oeaw.ac.at/Wolfgang_Woessner/Ursula_Hübner> a acdh:Person ;
    acdh:hasTitle "Wolfgang Woessner/Ursula Hübner"@und .
  • <https://id.acdh.oeaw.ac.at/Weber_et_al._2022> a acdh:Person ;
    acdh:hasTitle "Weber et al. 2022"@und .
  • <https://id.acdh.oeaw.ac.at/WStLA_Fotos_des_Presse-_und_Informationsdienstes_FA1:_48213> a acdh:Person ;
    acdh:hasTitle " WStLA, Fotos des Presse- und Informationsdienstes, FA1: 48213 "@und .
  • acdh:hasTitle " Wolfgang WoessnerMartina Pruzina-Golser"@und .
• Last meeting, "acdh:hasOwner" was entitled to be mandatory, but in https://arche.acdh.oeaw.ac.at/browser/api/rootTable/en it is not mandatory.
  -> It was confirmed that owner isn't mandatory anymore
  • acdh:hasLicensor = OpenAtlas License Holder -> acdh:hasRightsHolder is the same as acdh:hasLicensor
  • acdh:hasRightsHolder = OpenAtlas Creator -> acdh:hasCreator = OpenAtlas Creator
• Using Unicode characters in https://id.acdh.oeaw.ac.at/ named entity identifiers (e.g. https://id.acdh.oeaw.ac.at/Сергей_Марцынюк). Technically it's perfectly fine, but historically we transliterated to plain ASCII.
• acdh:hasLicense URIs not matching our licenses vocabulary > Should it link to the vocabulary or is it just the naming? Or both?
  > no change needed, original links will work too (but have to be conform to be recognized by ARCHE)
• lack of license-related properties for some resources (as expected) -> issues has to be corrected by bITEM team
• lack of a top collection and collections metadata (as expected) -> will be added manually
• if there is a reference, add the reference as named entity of class acdh:Publication and link it to media file with acdh:isSourceOf

bITEM¶

When and who from ARCHE joins the meeting with bITEM team to discuss the following:

• Going over file checker issues
  • PDF/A violations
  • duplicated files
• license holder/creator issue
• license issues
• filling out top collection fields

-> Bernhard will create a Termino for September

Action points¶

• Create an option for managers to see problematic entries (#2580), so they can resolve these on their own (even without involvement of ARCHE or OpenAtlas team)
• Add references as acdh:Publication
• Enrich the description of files
• Create poll for meeting with bITEM in September
• Adapt the file structure
• Expand creator, license holder fields in OpenAtlas (#2570)